Executive Assistant


Boston, MA, USA

Full time

Mar 29

This job is no longer accepting applications.

Executive Assistant 

We are looking for an Executive Assistant to join our Boston Team. This role will be a shared resource supporting our Founder and his Chief of Staff. This role will report into the Chief of Staff, and will also be a key member of the Executive Operations Team. If you enjoy wearing multiple hats, and making a positive impact, this is an exciting opportunity for someone who is genuinely intrigued by new open source, blockchain, and/or cryptocurrency technologies.

In this role, you will be supporting our Founder and his COS with daily virtual and in-person support. To be successful, this person will need to be a proactive and precise communicator who is comfortable changing course quickly, be extremely organized, able to balance multiple priorities, and have a positive attitude. You will work closely with the Chief of Staff to prioritize and accomplish tasks and will need to establish and maintain positive working relationships across a variety of groups, personalities, and dynamics. Creativity and flexibility while we maintain a work from home culture during the COVID-19 pandemic is important. You will be a key part of an inclusive fast-paced environment that fosters collaboration and creativity both internally and externally.

Core Responsibilities

  • Heavy calendar management; exercising judgment by filtering and prioritizing competing requests for time
  • Assisting with Inbox management: organizing and collating information for in-demand team members
  • Extensive travel planning for the Founder and Chief of Staff (once the pandemic allows); Coordinating international travel with very detail oriented plans, itineraries and meeting schedules. Preparing travel documents, ensuring both the Founder and Chief of Staff are prepared ahead of each trip.
  • Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
  • Drafting, proofreading, and wordsmithing communications and presentations as assigned
  • Organizing and attending staff and department meetings as requested; taking minutes, following up on action items, and sharing information with multiple audiences
  • Coordinating with Marketing and Community Management regarding speaking opportunities and engagements
  • Assisting with recruiting processes by collaborating with People and Talent and working closely with Executives.
  • Expense processing as needed
  • Event and specialty meeting planning as needed
  • Maintaining a high level of confidentiality at all times
  • Constantly striving for and assisting with process improvement; proactive approach to helping overall effectiveness of Executive Operations team 

Requirements & Qualifications

  • 5 plus years of experience supporting C-Suite Executive(s); Experience working with an Executive of a technical department (Engineering, Product or Technology management, etc.) a plus.
  • Strong proficiency in Google Work Suite with an expertise in Microsoft Office
  • Exceptional communication skills; highly responsive and interactive with ability to rapidly process auditory and written information that can be technical in nature
  • Demonstrable experience in exercising judgment when prioritizing information and scheduling
  • Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
  • Extreme attention to detail; ability to prioritize workload and complete multiple tasks in a timely manner
  • Ability to pivot quickly and adapt to competing and ever-evolving priorities
  • Flexibility to provide evening and weekend support as needed in addition to support during standard business hours 8:30-5:30 ET
  • Ability to work remotely or in-person.
  • Experience with Slack, Fuze, Certify a plus, not required

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We are the technology company that built and developed the world’s first open, permissionless, pure proof-of-stake blockchain protocol that, without f...